Real Estate Transaction Coordinator – What is it and how do I apply?

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Hey there…welcome to our Transaction Coordinator role! 🙂

Before you skim this post, take a minute. This is one of those roles that’s either going to feel like an absolute perfect fit…or just not your thing at all. And both are completely okay! Read the full description below before proceeding to the next step to apply to make 100% CERTAIN that you are the perfect fit for this role!

JOB DESCRIPTION

If you’ve been looking for something more meaningful in your career… something where your work actually MATTERS, where you’re helping real people through real situations, and where you get to be a KEY PART of a team that supports each other and works toward something bigger…KEEP READING.

Ohio Cash Buyers works with homeowners in all kinds of situations. Foreclosure, divorce, inherited properties, problem rentals, and more.

For many of our clients, this isn’t just a transaction……It’s a major moment in their life.

And the person in this role plays a huge part in that experience!

From the time a contract is signed all the way through closing, you’re helping guide the process, keeping everyone informed, solving problems as they come up, and making sure everything stays on track.

It’s a role where you get to help people, support your team, and see the DIRECT impact of the work you’re doing every single day.

It’s also fast paced, dynamic, and no two days look the same.

If you love helping people, staying organized, communicating with all kinds of personalities, and being the person who keeps everything moving behind the scenes…there’s a very good chance you’ll feel right at home here!

If that sounds like you, keep reading because the details below will give you a very real look at what you can expect day to day in this role!

To really thrive in this role, you’ll need to confidently say yes to the following:

You genuinely enjoy being on the phone and communicating with people throughout the day. This role involves a high level of outbound calls, often 20 to 30 or more per day, to keep everything moving forward across multiple deals.
You’re able to build strong rapport with all kinds of personalities. One moment you may be helping someone through a difficult life situation, and the next you’re coordinating with an attorney or title company that’s short on time. Being able to connect, communicate, and adapt is key.
You are extremely detail oriented, almost to a perfectionist level. Organization, checklists, calendars, follow up, and accuracy matter here. There are a lot of moving pieces, and staying on top of them is critical to success.
You’re comfortable communicating across phone, email, text, and in person, and you know how to adjust your tone depending on the situation. There is a level of persuasion and problem solving involved in this role, and at times you will need to get creative to keep things on track.
You are not afraid of a challenge. There will be moments where something needs to get done quickly, and you will need to think through solutions and help move things forward even when it is not straightforward.
You are proactive with communication and follow up. Our clients expect to feel taken care of, and part of that means consistent updates, even when there is no major change to report.
You enjoy being part of a team that supports each other, communicates well, and takes pride in doing things the right way. We value people who are kind, honest, reliable, and easy to work with.
You are comfortable with technology and able to learn new systems quickly. We work across multiple platforms including CRMs, Google tools, spreadsheets, and internal systems, so being adaptable is important.

So what does this role really look like day to day?

This is not just an administrative position. It is a role where you help guide each transaction from start to finish.

You will be coordinating between clients, title companies, agents, and internal team members, making sure everything stays on track, all communication is clear, and nothing falls through the cracks.

There will be times where things do not go as planned, and that is where this role really shines.

It is about thinking through situations, solving problems, and doing what needs to be done to keep things moving forward.

In some cases, that might mean going above and beyond to get something handled quickly, because for our clients, timing and communication truly matter.

This role requires someone who can be warm and understanding in one conversation, and clear, firm, and direct in the next, depending on what the situation calls for.

It also requires a strong sense of ownership.

We work as a team and support each other, but each person here takes pride in their role and holds themselves accountable for getting things done the right way.

If you’ve read this far and are still feeling excited about the role and are saying,” THIS IS MY ROLE”, there is one more step for you to complete so we know you’re truly interested!

Your application won’t be considered complete until this step is finished, so please make sure to take a moment to do this. Simply go to our website, head to the Careers section, click on the Transaction Coordinator position, and complete the short questionnaire for this role.

If you’d like to stand out even more and push yourself to the TOP, you’re welcome to include a short 2 to 5 minute video introducing yourself, your background, and why you feel you would be a great fit for our team.

We’re really excited about this next phase of growth and hope you’re a part of it! 🙂

JOB RESPONSIBILITIES

You will manage and move a high volume of real estate transactions from contract to closing, typically handling 20 to 30 deals at a time, with the opportunity to grow beyond that as you become more efficient.
You will act as the central point of communication for each file, working with homeowners, title companies, lenders, agents, vendors, and internal team members to keep everything aligned and progressing.
You will take ownership of each transaction from start to finish, including setting up files, managing timelines, coordinating inspections and closings, handling utilities and insurance, and ensuring every step is completed accurately and on time.
You will ensure all documentation is complete, signed correctly, and fully compliant, including reviewing closing statements and verifying all details match the agreement.
You will proactively follow up with all parties to obtain missing documents, approvals, and signatures, keeping each deal moving forward without delays.
You will provide consistent, clear communication to clients throughout the process, creating a strong experience that leads to trust and five star reviews.
You will coordinate repairs, inspections, and vendor work as needed, helping maintain timelines and resolve issues as they arise.
You will lead a weekly team meeting reviewing all active deals, providing accurate updates and ensuring nothing is overlooked.
You will encounter situations where things do not go as planned, and you will be expected to think through solutions, communicate clearly, and help get things back on track.
This is not a checklist driven role. It requires awareness, ownership, and the ability to manage multiple moving parts while keeping everything organized and progressing.

QUALIFICATIONS

Experience in real estate, title, mortgage, legal, or a related field is strongly preferred. This is a complex role, and having a foundation in the industry will help you succeed more quickly.
You are a strong communicator who can connect with a wide range of personalities and adjust your approach depending on the situation.
You are highly organized and detail oriented, with a natural ability to track tasks, follow up consistently, and keep everything in order.
You take ownership of your work and do not wait to be told what to do. You see what needs to be done and take action.
You are comfortable working in a fast paced environment where multiple things are happening at once and priorities can shift.
You are confident using technology and able to learn new systems quickly, including CRMs, spreadsheets, and communication tools.
You are dependable, focused, and able to manage a high volume of responsibilities without letting things slip.
You care about people and take pride in providing a high level of service to both clients and your team.
100 percent transparency, because we think that matters. This role is not confined to standard office hours. As we continue growing, expanding into additional territories, and handling a high volume of active transactions, there are times where something needs attention outside of a typical workday.
This does not mean every evening is busy, but it does require flexibility, awareness, and a willingness to step in when needed to keep deals moving forward.
The right person understands that real estate transactions and client timelines do not always fit neatly into a perfect schedule, and takes ownership of making sure things get done the right way.

COMPENSATION & BENEFITS

MONEY! That’s what you want to see here, right? Cool, plus there’s more:

$80,000-$90,000/yr OTE: This role includes a base salary of $50,000 to $55,000, plus a per closed transaction fee tied directly to the deals you help bring across the finish line.During your first 90 days, that per deal compensation increases as you ramp up and complete your probationary period. After 90 days, additional income opportunities open up, including quarterly bonuses, profit share, and access to listings through our team, all designed to grow your total earnings into the full compensation package. For those who take ownership and perform at a high level, there is additional upside. After one year, you will have the opportunity to take on more listings through us, which can bring your total earning into the $120,000 plus range!
401K Matching: As an investment company ourselves, we believe wholeheartedly in the concept of investing via multiple vehicles to optimize your leverage long-term and prepare for retirement. As such, we offer 401K investing strategies with matching contributions after the first year.
Vacation and PTO: We offer annual vacation and PTO days.
Team Extras: We like to do frequent team lunches, birthday gatherings, holiday parties, etc – and as part of the team, you’ll also have access to a Florida beach house for your vacations.

ABOUT OHIO CASH BUYERS, LLC

The Ohio Cash Buyers family of companies is the Largest Real Estate Investment company here in SW Ohio for direct-to-seller cash home purchases. We’ve been in business since 2004 and have purchased over 3,000 properties.

We are growing/rebuilding our team full of Sales, Operations, GCs, Realtors, Lenders, FT Attorneys, and Property Mgrs on staff.

Our office is a fun (but chaotic, disorganized, and super busy) friends-and-family environment!

If you’re seeking a long-term career and you’re truly an A player, we would love to talk to you!

Our team is the winner of numerous awards, including the BBB Torch Award for Ethics, the COC Prestige Award, and we have tons of 5-Star client reviews from clients who all sing our praises and LOVE working with us!

Our mission is simple: Build highly-successful careers that create HUGE opportunities for our team, security for our families, and MASSIVE support for the charities we serve.

So join us and let’s make this your dream career!

If you took the time to read ALL of this, then you are obviously someone who can follow directions! THANK YOU!! Now, if you’re dead serious on this being a long-term (10+ years) career, follow a few more simple instructions and take it all the way.